Privacy Policy
ABOUT THIS POLICY
Your privacy is important to us. This policy explains how and why at The Media Lawyer (“we” or “us”) collect, store, use and share your personal data. It also explains your rights in relation to your personal data and how to contact us or supervisory authorities if you have any questions, would like to exercise your rights, or if you have a complaint. If you would like to contact us about anything related to this policy please write to our Founder and Legal Director, Ahsen Kemal at our registerd company address, or email us at Ahsen@themedialawyeruk.com.
When we use your personal data, we must do so in accordance with our obligations under (as applicable) the EU General Data Protection Regulation (GDPR), the GDPR as it forms part of the law of England and Wales, Scotland and Northern Ireland (UK GDPR), the Data Protection Act 2018, and all other relevant legislation relating to data privacy (together the Data Protection Laws). Under the Data Protection Laws we are responsible as ‘controller’ of your personal data. We will only process your data in accordance with the Data Protection Laws, our legal and regulatory obligations, and in accordance with your instructions (unless those instructions are overridden by our legal and regulatory obligations).
This policy relates to personal information that we process in the course of our business. This includes information that we collect and process in order to provide legal consultancy services , to operate our business (including our marketing functions) and information that we collect through your use of our website, and through other interactions with our members of staff.
Please see our Cookie Policy for information related to how we use cookies to gather and process information about your use of our website. and our social media pages on LinkedIn and other social media platforms.
In this policy the terms “personal data” and “special category personal data” shall have the meanings given to them in the Data Protection Laws. Under the Data Protection Laws, special category data means information revealing racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs or trade union membership, genetic and biometric data and data concerning health, sex life or sexual orientation.
We may change this policy from time to time and any amended policy will be posted on our website at www.themedialawyeruk.com. We recommend that you regularly review the policy.
PERSONAL DATA WE COLLECT ABOUT YOU
We may collect various types of personal data about you through the use of our website, social media channels, visiting us and through other interactions that you have with us, including:
Your identity details, which may include your name, job title, date of birth, marital status, gender, place of work.
Your contact details, which may include your postal address, email address, telephone numbers and social media handles.
Information relating to any enquiry or query that you have or information in any correspondence you send to us or otherwise voluntarily provide to us;
Details regarding any sectors and/or legal topics you are interested in;
Information that we collect automatically from your visit to our website such as your browsing history, IP address, device ID, device type, browser type and other technical data.
Where you are our client or a potential client, we may collect various types of personal data about you in the course of advising you and/or taking instructions, including:
Your contact details, which may include your postal address, email address, telephone numbers and Skype ID and social media handles.
Information relating to the matter in which you are seeking our legal consultancy services which may include a wide range of personal information including information relating to your employment and business.
Information related to any directorships that you hold, professional memberships and other appointments.
This personal data is required to enable us to provide our service to you. If you do not provide personal data we ask for, it may delay or prevent us from providing our services.
HOW YOUR PERSONAL DATA IS COLLECTED
We will collect personal information direct from your interactions with us and also in the course of providing our professional services to you. This information will typically be provided by our corporate clients. However, we may also collect information:
From publicly accessible sources, e.g. Companies House or HM Land Registry, social media and other online sources;
Directly from a third party, e.g.:
credit reference agencies;
From a third party with your consent, e.g.:
consultants and other professionals we may engage in relation to your matter;
your professional body.
Via our website — if you submit any information through our web forms, and through the use of cookies which track your interactions with the content on our website (for more information on cookies, please see our Cookie Policy);
Via our information technology systems, e.g.:
document management and time recording systems;
automated monitoring of our websites and other technical systems such as our computer networks and connections, communications systems, email systems.
HOW AND WHY WE USE YOUR PERSONAL DATA
We will only use your personal data if we have a legal ground for doing so. Which legal ground we rely will depend on the type of information that we are processing and for what purpose. Most commonly, we will rely on one of the following grounds:
To comply with our legal and regulatory obligations;
For the performance of our contract with you or to take steps at your request before entering into a contract;
For our legitimate interests or those of a third party; or
Where you have given consent.
Our legitimate business interests include our interests in providing our legal consultancy services, complying with legal and regulatory obligations, recruiting, training and developing our staff, promoting our business including through marketing communications, ensuring network and information security, and carrying out other administrative and operational functions. We may process your personal information where such processing is necessary in order to pursue our legitimate interests, provided that our right to do so is not overridden by your own rights and interests.
We will only process special category data with your explicit consent, or because the processing is necessary for the establishment, exercise or defence of legal claims, or the processing is necessary to protect your health in an emergency.
MARKETING COMMUNICATIONS
We may use your personal data to send you updates (by email, telephone or post) about legal developments that might be of interest to you and/or information about our consultancy services and events that you may be interested in.
We have a legitimate interest in processing your personal data for promotional purposes (see above ‘How And Why We Use Your Personal Data‘). This means we do not usually need your consent to send you promotional communications. However, where consent is needed, we will ask for this consent separately and clearly.
We will always treat your personal data with the utmost respect and never sell or share it with other organisations for marketing purposes.
You have the right to opt out of receiving marketing communications at any time by:
Sending an email to ahsen@themedialawyeruk.com or
Using the ‘unsubscribe’ link in emails we send you.
WHO WE SHARE YOUR PERSONAL DATA WITH
We routinely share personal data with:
Other third parties where necessary to carry out your instructions;
Our insurers and brokers;
Our bank;
External service suppliers, representatives and agents that we use to make our business more efficient, e.g. marketing agencies, document collation or analysis suppliers.
Our cloud storage solution providers;
We only allow our service providers to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers to ensure they can only use your personal data to provide services to us and to you, and in accordance with the Data Protection Laws.
We may disclose and exchange information with law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.
We may also need to share some personal data with other parties, such as potential buyers of some or all of our business or during a re-structuring. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations.
WHERE YOUR PERSONAL DATA IS HELD
Information may be held at our offices and those of our third-party agencies, service providers, representatives and agents as described above (see above: ‘Who We Share Your Personal Data With‘).
Some of these third parties may be based outside the European Economic Area. For more information, including on how we safeguard your personal data when this occurs, see below: ‘Transferring Your Personal Data Out of the EEA‘.
HOW LONG YOUR PERSONAL DATA WILL BE KEPT
We will hold onto your information for as long as necessary to fulfil the purpose for which it was collected. Where you are a client, we will keep your personal data after we have finished providing our consultancy services to you. We will do so for one of these reasons:
To respond to any questions, complaints or claims made by you or on your behalf;
To show that we treated you fairly;
To keep records required by law.
Typically, we will retain our client matter records for six years following the termination of any particular instruction. We will not retain your data for longer than necessary for the purposes set out in this policy. Different retention periods apply for different types of data.
TRANSFERRING YOUR PERSONAL DATA OUT OF THE EEA
Where we transfer your personal data to countries outside of the UK and the EEA we will ensure that it is protected and transferred in a manner consistent with legal requirements applicable to the personal data concerned. This can be done in a number of different ways, for example:
The country to which we send the personal data may have been assessed by the European Commission as providing an “adequate” level of protection for personal data.
The recipient may have signed a contract based on standard contractual clauses approved by the European Commission.
In other circumstances, the law may permit us to otherwise transfer your personal data to countries outside of the UK and the EEA. In all cases, however, any transfer of your personal data will be compliant with the Data Protection Laws. If you would like further information please contact our Privacy Manager (see below: ‘How To Contact Us’).
YOUR RIGHTS
You have the following rights, which you can exercise free of charge:
Access: The right to be provided with a copy of your personal data
Rectification: The right to require us to correct any mistakes in your personal data
To be forgotten: The right to require us to delete your personal data, in certain situations
Restriction of processing: The right to require us to restrict processing of your personal data, in certain circumstances, e.g. if you contest the accuracy of the data
Data portability: The right to receive the personal data you provided to us, in a structured, commonly used and machine-readable format and/or transmit that data to a third party, in certain situations
To object: The right to object
At any time to your personal data being processed for direct marketing (including profiling);
In certain other situations to our continued processing of your personal data, e.g. processing carried out for the purpose of our legitimate interests.
Not to be subject to automated individual decision-making: The right not to be subject to a decision based solely on automated processing (including profiling) that produces legal effects concerning you or similarly significantly affects you.
For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please contact our Privacy Manager (see below: ‘How To Contact Us’).
KEEPING YOUR PERSONAL DATA SECURE
We have appropriate security measures to prevent personal data from being accidentally lost or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
HOW TO COMPLAIN
We hope that our we can resolve any query or concern you may raise about our use of your information.
Data protection laws also give you a right to lodge a complaint with a supervisory authority, in particular in the UK or the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns.
HOW TO CONTACT US
Please contact us by post, email or telephone if you have any questions about this privacy policy or the information we hold about you.
Our contact details are shown below:
The Media Lawyer Ltd
Registered Office:
4th Floor, Silverstream House 45 Fitzroy Street, Fitzrovia, London, England, W1T 6EB
Email: ahsen@themedialawyeruk.com
Tel: +44 7557533930